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Tips for Hiring a String Quartet for Your Wedding or Corporate Event

Many people contact us about hiring the Sparrow Lane Ensemble for their wedding, corporate event or party, and are unsure of where to begin. Since we like to help make the process of booking our string quartet as simple as possible, we decided to compile a list of important tips for hiring a string quartet for your wedding or corporate event.

First, and most importantly, whether you are booking a string quartet for the once-in-a-lifetime event of your wedding or are a beginner and are planning your first corporate event, hiring a string quartet is much simpler than it seems.

String Quartet Violin

The first step to hiring a string quartet is to plan ahead and start early. It is important to contact several prospective groups of musicians, audition them, and make your decision early in the wedding or event planning process. This is important because popular groups, like the Sparrow Lane String Quartet, can become booked early during holidays and wedding season. Therefore, if you are planning to have your wedding or event during the months of April to October, the peak of wedding season, or December, make sure you book your band well ahead of time.

The second step to hiring a string quartet for your wedding or corporate event is to have an idea of what you are looking for. By this, we do not mean you must have a concrete idea (although, if you do, that is fine). However, we do mean that you should have an idea of the type of music you would like to hear. The best way to determine this is to decide what mood you would like your music to set. Think about whether you would like a relaxed mood, a sophisticated mood, or music that will create a backdrop for conversing. Also decide if your event is formal or informal.

This step may seem superfluous at the planning stage, but if you want your wedding or corporate event to be truly memorable, then its important to have ideas to give to the string quartet you are hiring. They can then take the mood you want to establish and translate it into music. Always remember that the musicians are there to help.

When you are considering hiring potential string quartets for your event, there are several things you will want to discuss with them during the audition process. These important items include:

  • First, unless the band comes from a personal recommendation, look for testimonials on their website. We publish testimonials from our satisfied clients throughout our website to assure potential clients we can deliver exactly what they desire. Remember, you don’t want to settle for anything less than the best band for your event.
  • Second, ask about the band’s availability. This will obviously be a large determinant in the group you hire.
  • Third, discuss the band’s fees and rates, as well as any additional charges for travel.
  • Finally, ensure that, for whatever string quartet you hire, you make sure you get everything in writing. Although verbal contracts are often satisfactory, its important to get something that says, “We’ll be playing your wedding at 4:00 pm on June 5th, 2009,” even if its just an e-mail.

If you follow these simple rules, hiring a string quartet for your wedding, corporate event or party will be simple and enjoyable. If you would like to find out more about the Sparrow Lane String Quartet’s policies, read our Frequently Asked Questions page. Or, if you’re ready to hire us for your special event, contact us today!

( Posted on Thursday, January 22, 2009 at 2:11 pm )

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“Your musicians did an amazing job at my wedding. They were easy and fun to work with and most importantly, the violin music was incredible. Everyone was talking about how beautiful the music was and what an impact it had on our big day. Thank you!”

—Cory & Erin, married November 11, 2006, Middle Ranch, Los Angeles, CA

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